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notifying the employer of the person who issued dishonored check

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Arresto Menor
I'm fairly new in this community but I am realy glad I came accross this site. I am currently holding a position in our company and actually manager wanna be. Smile I would like to seek assistance how to go about notifying the general manager of the person who owe the company (us) certain sum of money. My stand and purpose is two-fold; one is to give an advance notice to the employer of the person that we will be reporting the matter to Insurance Commission; and two, is to seek assistance from the general manager for collection purposes. Please, if anyone can help me draft a letter, help. Grateful for your feedback.

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