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Securing Certificate of Live Birth in security paper after late registration at the Office of Civil Registrar

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Reclusion Perpetua
After going through the late registration process at the Office of Civil Registrar, your final step is to secure an NSO copy of the birth certificate in security paper.
Applying through the regular process at the City/ Town Hall takes at least 6 months as new registrations are cleared and uploaded in batches.
However, the Civil Registrar and the NSO have an option for an applicant to secure the NSO certificate faster.
1. Request for a Copy
Applicant requests for a copy of the BC at the Civil Registrar record section.
This is xeroxed.
2. Request for a transmittal of request to NSO

  • Copies are presented to the desk in charge of forwarding the BC to NSO national.  A covering letter is prepared with the BC.
    Applicant pays P100.00 for the request at the cashier.
    When OR is presented to the desk, the covering letter with the BC in an envelope is given to the applicant for mailing via courier to NSO national.

3. Mail the request to NSO. (Office of Civil Registrar fills in all info, addressees and office senders' name)

  • Applicant is given the log book of acknowledgement to be signed by the courier representative.  Desk checks the courier receipt.
    Duplicate copy of the covering letter, BC are released to the applicant.

4. Request for NSO processing at NSO East Avenue after a day

  • Present covering letter, BC, courier receipt to National Statistics Office - Central Verification and Enrollment Agency (NSO CVEA) at East Avenue after 1-2 days.  (This is a separate unit from the regular request for BC, Cenomar, MC. DC.)

5. Secure validation of request and info
Get instruction from help desk on forms to fill in and checker to see.
Fill in additional info copied from the covering letter and BC.
6. Pay P140 per copy
7. Get receipt to check pick up date in 2 weeks
8. Pick up BC in security paper on designated date and counter

Waiting time at Office of Civil Registrar including mailing service is 1.5 hours.  Processing time at NSO is 45 minutes.

Hope this helps late registrants out there wanting to get BC in security paper.  Budget at least P360.00 to cover courier, fees, xerox copy.  Transpo not included.

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Reclusion Perpetua
The process is in place. NSO Certified Live Birth Certificate was released on the date indicated on the receipt from NSO. NSO-CVEA visit was made on 7 Jan, release was given 23 Jan.
Page 1 showed the Certificate of Live Birth, page 2 showed all the affidavits (Late Registration, Paternity) including Docs, Page, Book, Series. Make sure you tap a legitimate notary public.

The staff of the Antipolo Office of Civil Registrar has been helpful in providing guidance and the important steps. I hope all other Civil Registrars in the rest of the Philippines are aware of the process. THE NSO-CVEA office is East Avenue is in a relatively new office moving from EDSA cor. Quezon Avenue late last year. Transaction is not as heavy as the primary processing center in front.

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